A meeting cannot be successful without people. As long as one person cannot have a meeting with himself or herself, it is important to thank everyone who took the time to be present at your meeting.
While many people find it unnecessary, it is only polite to appreciate the audience for listening to you. You should also appreciate everyone who has contributed to the discussion at the meeting.
This simple polite gesture will help in strengthening a company’s relationship with its clients. Below are nice templates you can utilize in appreciating attendees of your meeting.
Thank You For Attending The Meeting Email Templates for Group
Template 1
Hello Everyone,
Thanks to you all for joining the call today. I truly appreciate the contribution of everyone to the conversation. I have been getting feedback on late developments in the company and I appreciate that too.
I listened carefully to the input of everyone on the topic and made sure that notes were taken. I assure you that every single opinion will be considered for practice. I really appreciate the tips and advice.
Thank you for joining the call, again.
Faithfully yours,
(Your name)
Template 2
Dear Colleagues,
I appreciate you all for finding the time to listen to my presentation today. I understand that virtually all of you must have a busy schedule but you still found the time to be present at the meeting.
I appreciate the time sacrificed to listen to me. If there are questions that you were unable to ask during the meeting, you can send them to me now. I will be happy to hear from you.
Once again, thank you.
Warm regards,
(NAME)
Template 3
Hello everyone,
I thank you all for finding the time today to be present at the training on (TOPIC). I hope we all found it useful and interesting.
If you have any questions that were not addressed in the meeting or some parts of the teaching that seem unclear to you, I am open to addressing them. Please, be free to contact me for more explanation. I will be glad to guide you.
Thank you for attending the meeting, once again.
Faithfully yours,
(Your name)
Template 4
Hello Everyone,
It was really nice to see you at today’s session. Thank you for making out time to be present at the meeting. I understand that not all issues were addressed properly.
I have attached a recording of the session, as requested at the meeting. You have the chance to revisit any topic addressed in the meeting. Please, you are allowed to reach out to me if you have any queries on the topics discussed at the meeting.
Best wishes,
(Your name)
Template 5
Dear colleagues,
Thank you for showing up at today’s meeting. I hope you found this session informative and interesting. It should clarify the questions you had about the (TOPIC).
In case you have additional questions that were not addressed at the meeting, you can reply to this mail and I will be glad to attend to all your queries.
f there are suggestions that you may have forgotten to raise at the meeting, you can contact me to share them. It was nice having you around, today.
Thank you for your attention. Wish you a lovely weekend.
Regards,
(Your name)
Template 6
Hello all,
I appreciate you all for showing up at the meeting. I have attached a recording of the meeting presentation to this mail. Comments are allowed.
Kind regards,
(Your name)
Template 7
Dear Colleagues,
Thank you for attending the training on (Topic) today. In case you need to revisit the training, You can access a recording of the training session under the following link: (LINK).
If you have any questions regarding the presentation, feel free to share them with me.
Thank you, once again.
Best regards,
(NAME)
Template 8
Good day everyone,
I hope you enjoyed the presentation at the meeting today. Thank you for showing up and taking the time to listen to me. Please feel free to send all your questions and feedback to me.
Best wishes,
(Your name)
Template 9
Hello everyone,
Thank you for attending (Name of Event). Recordings of all the presentations can be accessed through the link (LINK).
Sincerely,
(Your name)
Template 10
Dear colleagues,
Thank you for showing up at the meeting earlier today! I hope that you found this meeting informative and valuable. Please access a recording of the session through the link below.
Kind regards,
(Your name)
Template 11
Hello everyone,
The meeting was marvelous. Thanks to you all for showing up. Your presence was felt and every contribution is appreciated. Every opinion shared at the meeting will be considered.
As you all know, it is the first meeting we are having as a company. Please, feel free to share your ideas on what to improve on. We will be happy to hear from you before the next meeting is set.
Once again, your presence at the meeting is deeply appreciated. Thank you.
Sincerely,
(Your name)
Template 12
Good day colleagues,
The session was lively. It was nice to have you at the meeting. The entire team appreciates your presence and will like to have you at our next meeting which comes up on (Date).
Your contributions at the meeting were noted and will be considered for practice as soon as possible. More suggestions will be appreciated. If you have any to share, you can send them to (Email). It will be nice to get a response from you soon.
Thank you.
Kind regards,
(Company Name)
Thank You For Attending The Meeting Email Templates for Individual
Template 1
Hi (Name of Customer),
Thank you for meeting with me today. I appreciate your suggestions on the (topic) and I promise to relay them to the team. I believe they will appreciate your ideas too and we can utilize them in the coming projects.
Once again, it was nice to meet you and I look forward to meeting you again soon.
Sincerely,
(Your name)
Template 2
Hi (Name of Customer),
My name is (Your name) from (Company name). It was nice to have you at the event today.
I trust you found the session lively and I hope all your queries were addressed to your satisfaction. If not, you are free to contact me for guidance. I will be very happy to address all your questions, sir.
It was nice to have you at the meeting, once again. Thank you.
Kind regards,
(Your name)
Template 3
Hi (Name of Colleague),
It was very pleasing to meet you at (Name of Event). You mentioned (a topic discussed by your colleague) at the meeting. I was thinking about it and I believe you can (your suggestion on the topic).
I believe (your suggestion) will work perfectly well for (the topic) so you may consider this.
Our ideas at the meeting were really helpful to me. It would be nice to meet up again at (Name of an upcoming event). Please, I would love to know if you will be present at the event.
Best wishes,
(Your name)
Template 4
Hi (Name of Colleague)
Thank you for agreeing to meet me yesterday. The discussion has been really helpful. I have put some of your ideas into practice and I have a good feeling about them. I will keep you informed on how well they work for me.
I trust your business is going well. You can always reach out to me if you require my help. I will be more than happy to offer my assistance to you. Again, thanks for showing up. The ideas are appreciated.
Kind regards,
(Your name)
Template 5
Hi (Name of Customer),
My name is (Your name) from (Your company). Your presence was noticed at yesterday’s event. On behalf of the entire team, I am writing to thank you for making time to be present at the event.
If I may ask, have you considered any of the products discussed? If you have any questions that were not addressed at the event, you can reply to this mail and I will be happy to answer all your questions.
If you need help with using our products effectively, I can always provide tips.
Visit this link (Link) to check out new products and reach out to me if you need more information.
Hope to hear from you soon.
Sincerely,
(Your name)
Template 6
Hi (Name of Customer),
My name is (Your name) from (Your company). We met at (Event name) if you remember. On behalf of the entire (Your company) team, I appreciate your presence at the event.
It is understood that you may have a busy schedule and we appreciate you making time to be present. We have another event on the (date) and your presence will be appreciated.
The event will feature training and other perks you won’t want to miss out on. You may want to inform me if you will be present so I can save you a spot!
Hope to hear from you soon.
Sincerely,
(Your name)
Template 7
Hi, there [Customer Name],
My name is (Your Name) and it is my pleasure to welcome you to the (Name of Company) community. Your presence was felt at (Name of Event) and we are thrilled to have received awesome customers like you.
We feel lucky that you chose us, and I am writing to say thank you on behalf of the company.
Also, I wanted to share some of our best resources to help you have a splendid experience with us. You can subscribe to our blog through this link (link) to get regular updates.
If you require any assistance, do not hesitate to reach out to me or anyone else on the support team. You can always reach me through this mail or give us a call at [Company Number] if you require assistance.
Best wishes
(Your name)
Why Are Thank You Mails Important After A Meeting? 4 Reasons!
Most people seem to believe customer service emails are unnecessary till there are issues that need to be addressed. Thank You emails are equally viewed as unimportant.
While many consider it unnecessary to say Thank you after a meeting, there are several reasons to make this gesture a part of your to-do list. It should be made a priority to send Thank You emails after a meeting for the following reasons;
- It strengthens professional relationships
- Attendees stay engaged in the discussion after the meeting.
- Highlighting points in the email assures understanding
- Attendees are able to respond in their free time.
It strengthens professional relationships
Meetings may not happen often unless every attendee is forced to be present for the occasion. This is because people can have busy schedules.
For this reason, businesses and companies inform their clients about their meetings as early as possible so all parties can make time for it and be prepared.
If discussions only happen at meetings, clients may not be engaged well enough. This is where emails come in. A Thank You email after a meeting gives you the chance to communicate new ideas and schedule more meetings.
Also, appreciating the efforts of your clients will make them feel closer to your company.
Attendees stay engaged in the discussion after the meeting
After the meeting, sending a Thank you email can allow you to discuss more ideas. With a Thank you email, you can highlight the points that were discussed in the meeting. You can even send a recording of the session.
This can help your clients or customers have more ideas to share with your company.
Highlighting points in the email assures understanding
There are cases where the discussion at a meeting is not clear enough to a part of the audience. You can reiterate the discussion in the Thank You email. A brief highlight of the main ideas will help the customers to understand better.
With the mail, You can also encourage them to ask questions and give feedback.
Attendees are able to respond in their free time
It is much easier to call attendees on phone and appreciate them for attending unless there are too many attendees at the meeting.
Another reason to send an email instead of calling is to give the customers a chance to visit the message whenever they want to. A phone call can make a person feel pressured to talk even if he/she is tired and unwilling.
However, the person will be able to read the mail hours and days after he/she has received it. He/she can also choose a time to respond well.